Whom it May Concern
We, Guardforce Cash Solutions Security (Thailand) Company Limited and its Subsidiaries (collectively referred to as “Company” or “we” or “our”) gives highest priority to the protection of your personal data, and in order for you to ensure that we will protect and manage your personal data in accordance with the laws concerning personal data protection, we then established this Personal Data Privacy Notice for your acknowledgement of details of the processing of personal data, whether it be the collection, use and disclosure (collectively referred to as “the processing”) that may be occurred and including to inform you of the rights on your personal data and our contact channels as follows:
In case that you contact or request for access to buildings or request for access to perform work in the work sites or specific area of Company, it is necessary for us to collect, use, and disclose your personal data pursuant to the following purposes:
| Clause | Purposes | Lawful Basis |
|---|---|---|
| 1. | For the control of access to buildings, work sites or specific area of Company including for the observation, prevention, obstruction and inspection of an unauthorized access to such area, for maintaining security in building area, work sites and specific area, including the exchange of registration card, the recording of profile and necessary information of the contractor that performed works for Company or the visitors of Company at the building area, work sites and specific area of Company, the recording of profile of the person who is entitled to park the car within the places determined by Company, the recording of profile of the person having access to buildings and the premise area of Company. | Legitimate interest basis |
| 2. | For maintaining security for employees and assets of Company including the use of closed-circuit television (CCTV) for recording picture of the person within building area, work sites and specific area of Company. | Legitimate interest basis |
| 3. | For controlling an access to information technology sources and database of Company as well as for the observation, prevention, obstruction and inspection of such unauthorized access. | Legitimate interest basis |
| 4. | For the risk management, audit supervision including for the internal audit of the Company. | Legitimate interest basis |
| 5. | For the establishment, compliance, exercise or defense of legal claim, or for commencing relevant legal proceedings including for using as supporting evidence of the legal proceeding (if any) against the related person as well as the proceedings for legal execution. | Legitimate interest basis |
| 6. | For the compliance with relevant laws, orders of the authorities, independent organizations or the officers having duties and authorities according to the laws such as the compliance with a summon, writ of attachment, order of the court, the police officer, the public prosecutor and the government authorities. | Legal Obligation |
| 7. | For the compliance with laws concerning public interest in respect of public health such as health protection against dangerous communicable disease or epidemic which may be contagious or spread into the kingdom. | Legal Obligation |
| 8. | For the management and administration concerning your health and safety. | Vital Interests |
We hereby inform you that for the processing of personal data of the visitors and the applicants for access to buildings, work sites or specific area of Company, we rely on relevant lawful basis as specified herein without relying on the consent; however, there might be the processing of personal data in certain cases that we could not rely on these lawful basis such as the cases required by laws to obtain consent from the owner of personal data for the processing of sensitive personal data, etc. For such cases, Company shall request for your express consent.
In general, Company shall collect your personal data by directly requesting the data from you, for instance by having you fill in the forms determined by Company, or inquiring data from you, or requesting you to submit documents containing your personal data to Company; nonetheless, there may be some circumstances that Company collects your personal data from other sources in order to fulfil the aforesaid purposes such as:
- The juristic person that you are the representative, attorney – in - fact, subcontractor or employee
- Employees of Company in case that there is a reporting of event and incident occurred in the buildings, work sites or specific area of Company.
In this regard, the personal data collected by PTT are as follows:
2.1 General personal data
(1) Identity data such as first name, last name, identification card number, passport number, gender, date of birth, age, nationality, signature, photo, weight, height
(2) Contact data such as address, phone number, facsimile number, E - mail, Line ID
(3) Communication data with Company such as photo, video record data
(4) Car registration plate number(5) Screening data pursuant to communicable disease preventive measures
2.2 Sensitive personal data
Company has no intention to collect and use religious and blood type data specified in your identification card for any specific purpose. In the event that you provided Company the copy of your identification card, it is requested that you conceal such data. If you did not conceal such data, it shall be deemed that you authorized Company to conceal those data and such document with concealed data shall be deemed valid and legally enforceable in all respects. In case that Company is unable to conceal those data due to some technical limitation, Company shall collect and use such data as a part of your identification documents only.
However, for the processing of personal data of the visitors and the applicants for access to buildings, work sites or specific area of Company, there might be some activities that Company shall request for additional sensitive personal data such as health data or biometric data (fingerprint recognition data and facial image recognition data) for the purposes that we specifically informed in the form for requesting consent and Company shall request for your prior express consent prior to the collection of such personal sensitive data.
Company shall retain your personal data for the period necessary for the purposes of the collection, use or disclosure of personal data set out in this Privacy Notice. The criteria used for determination of the retention period is the period that Company still has relation with you and may further retain the data for the period necessary for the compliance with laws or the statutory prescription period, or for the establishment, compliance, exercise or defense of legal claim, or for other reasons pursuant to the internal policies and rules in the organization of Company.
In order to carry out the proceedings for the purposes set out in this Privacy Notice, Company may disclose your personal data to the third party as follows:
4.1 The government authorities, regulatory authorities or other authorities as prescribed by laws including the officers which exercise powers according to the laws such as court and police
4.2 Agents, contractors / sub - contractors and/or service providers for any operation provided for Company such as auditor, lawyers and legal advisors.
As the owner of personal data, you have the rights as prescribed in the Personal Data Protection Act B.E 2562 (2019). In this respect, you can request to exercise your relevant rights through the channels specified by Company in Clause 7. In this respect, your relevant rights shall have details as follows:
5.1 Right to withdraw consent
In case that Company requests for your consent, you shall have the right to withdraw the consent for the Processing of your personal data that has already given to Company unless such withdrawal of consent is restricted by laws or by the agreement that provides you the benefits. Nevertheless, such withdrawal of consent shall not affect the Processing of personal data legally conducted according to your prior consent.
5.2 Right to access to personal data
You have the right to request for an access to and the request for the copy of your personal data under control of Company, including to request Company to disclose the acquisition of such data that you have not given consent to Company.
5.3 Right to request for the submission or the transfer of personal data
You have the right to request Company to transfer your personal data that you have given to Company as prescribed by laws.
5.4 Right to object the collection, use or disclosure of personal data
You have the right to object the Processing of data relating to you in respect of the collection, use or disclosure of your personal data as prescribed by laws.
5.5 Right to request for the erasure of personal data
You have the right to request Company to delete your personal data as prescribed by laws. Nevertheless, Company may store your personal data using electronic system pursuant to which some systems may be unable to delete the data, and for such case, Company shall destroy or cause such data to be unable to identify your identity.
5.6 Right to request the restriction of the use of personal data
You have the right to request Company to restrict the use of your personal data as prescribed by laws.
5.7 Right to request for the rectification of personal data
If you found that the data controlled by Company is incorrect or you have changed your personal data, you have the right to request Company to correct your personal data so that such personal data be accurate, current, complete and not causing misunderstanding.
5.8 Right to lodge a complaint
You have the right to lodge a complaint with the competent officers under the Personal Data Protection Act B.E 2562 (2019) in case that Company breaches or does not comply with such Act.
We may amend and update this Privacy Notice from time to time, and if there is such amendment, we will keep you posted through Company’s website and/or inform you via email. If it is necessary to request for your consent, we will proceed to request additional consent from you.
If you have question or require further details concerning the protection of your personal data, the collection, use and disclosure of your personal data, the exercising of your rights or if you have any complaint, you can contact Company as per the following channels:
Attention :Data Protection Officer (DPO)
Email :PDPAcenter@guardforcecash.co.th
Address :PDPA Center Guardforce Cash Solutions Security (Thailand) Company Limited No.96 Vibhavadi Rangsit Road, Talad Bangkhen Sub - District, Laksi District, Bangkok 10210
Telephone :02 973 6000 Ext 333 or 339
For your acknowledgement
Sincerely
Mr. Chu Kwok Wing
Managing Director